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Repair Plan
Implementation of the recovery plan
in accordance with the new regulations
We help public healthcare facilities develop a repair plan that meets the formal requirements and serves
as a practical roadmap for improving their financial, operational, and organizational performance.
Repair Plan
Implementation of the recovery plan in accordance with the new regulations
We help public healthcare facilities develop a repair plan that meets the formal requirements and serves
as a practical roadmap for improving their financial, operational, and organizational performance.
Why is this important? – A repair plan
is not just a document to be filed
A well-prepared plan identifies where losses are occurring, which actions have the
greatest impact, and how to implement changes without causing organizational chaos.
A well-prepared repair plan can improve a facility’s readiness to apply for external funding—including from the Medical Fund—for
consolidation, infrastructure modernization, and the digitization of EDM/HIS systems. Available grants can reach up to PLN 20 million
for intra-entity consolidation and up to PLN 70 million for inter-entity consolidation. Operify helps organize the diagnosis,
actions, and justification for the investment so that the repair plan can serve as a solid foundation for applying for funding.
Statutory obligation
The plan must meet legal, formal, and technical requirements, including the scope of data, projections, corrective actions, and performance indicators.
(Journal of Laws 2025, item 1211).
Many stakeholders
The document is submitted to the drafting entity, the National Health Fund (NFZ) and the provincial governor; therefore, it must contain consistent data, logical assumptions, and well-supported recommendations.
Why is this important? – A repair plan is not just a document to be filed
A well-prepared plan identifies where losses are occurring, which actions have the greatest impact, and how to implement changes without causing organizational chaos.
A well-prepared repair plan can improve a facility’s readiness to apply for external funding—including from the Medical Fund—for consolidation, infrastructure modernization, and the digitization of EDM/HIS systems. Available grants can reach up to PLN 20 million for intra-entity consolidation and up to PLN 70 million for inter-entity consolidation. Operify helps organize the diagnosis, actions, and justification for the investment so that the repair plan can serve as a solid foundation for applying for funding.
Statutory obligation
The plan must meet legal, formal, and technical requirements, including the scope of data, projections, corrective actions, and performance indicators.
(Journal of Laws 2025, item 1211).
Many stakeholders
The document is submitted to the drafting entity, the National Health Fund (NFZ) and the provincial governor; therefore, it must contain consistent data, logical assumptions, and well-supported recommendations.
The Process – A 4-Week Repair Plan
A rigorous, structured schedule allows you to move from a formal obligation
to a finished document, financial model, and implementation roadmap.
Week 1
Data and reconciliation
Data room, data collection, completeness verification, initial interviews, list of gaps
and risks.
Week 2
Problem Diagnosis
Analysis of finances, HR, the National Health Fund (NFZ), costs, third-party services, operations, and sources of loss.
Week 3
Scenarios and model
Action sheets, financial model, sensitivity analysis, KPIs, risks, and financial impact.
Week 4
Implementation Plan
The final set of documents, recommendations, timeline, implementation roadmap, and
milestones.
Are you on a tight deadline?
Start by consulting with us to determine which data needs to be collected first.
The Process – A 4-Week
Repair Plan
A rigorous, structured schedule allows you to move from a formal obligation to a finished document, financial model, and implementation roadmap.
Week 1
Data and reconciliation
Data room, zebranie danych, weryfikacja kompletności, pierwsze wywiady, lista luk i ryzyk.
Week 2
Problem Diagnosis
Analysis of finances, HR, the National Health Fund (NFZ), costs, third-party services, operations, and sources of loss.
Week 3
Scenarios and model
Action sheets, financial model, sensitivity analysis, KPIs, risks, and financial impact.
Week 4
Implementation Plan
The final set of documents, recommendations, timeline, implementation roadmap, and
milestones.
Are you on a tight deadline?
Start by consulting with us to determine which data needs to be collected first.
Scope of Analysis – Comprehensive
analysis in 6 key areas
Each section concludes with conclusions, risks, and corrective action sheets, including
the potential financial impact.
01
Finance and
the model
Income statement, balance sheet, cash flow statement, ratios, liabilities, receivables, and liquidity.
02
NHF (NFZ)
and revenue
Contract fulfillment, over-delivery, under-delivery, and revenue potential.
03
HR
and costs
Employment, compensation, benefits, contractors, outsourced services, and suppliers.
04
Operations
and Quality
Clinics, waiting times, resource utilization, quality
and safety indicators.
05
Strategy and the Environment
Demographics, competition, MPZ, KPT, WPT, and the facility’s local role.
06
Infrastructure
and IT
Equipment, buildings, EDM, cybersecurity, investments, and maintenance costs.
At every stage, we identify risks: data gaps, data quality, potential delays, and implementation dependencies.
Scope of Analysis – Comprehensive analysis in 6 key areas
Each section concludes with conclusions, risks, and corrective action sheets, including the potential financial impact.
01
Finance and the model
Income statement, balance sheet, cash flow statement, ratios, liabilities, receivables, and liquidity.
02
NHF (NFZ) and revenue
Contract fulfillment, over-delivery, under-delivery, and revenue potential.
03
HR and costs
Employment, compensation, benefits, contractors, outsourced services, and suppliers.
04
Operations and Quality
Clinics, waiting times, resource utilization, quality and safety indicators.
05
Strategy and the Environment
Demographics, competition, MPZ, KPT, WPT, and the facility’s local role.
06
Infrastructure and IT
Equipment, buildings, EDM, cybersecurity, investments, and maintenance costs.
At every stage, we identify risks: data gaps, data quality, potential delays, and implementation dependencies.
Results – What does your facility get?
Diagnosis
A comprehensive overview of the financial, operational, human resources, and strategic situation, as well as the causes of the problems.
Financial model
A model illustrating the impact of actions on performance, liquidity, revenue, costs, and key metrics.
Corrective actions
A set of measures related to quality, management, economics, organization, and revenue.
Forecasts and indicators
A three-year forecast of the income statement and balance sheet, along with indicators of economic, qualitative, and managerial performance.
Deployment Map
Schedule, checkpoints, risks, responsibilities,
and monitoring recommendations.
Decision support
Points to raise in discussions with the implementing entity, the National Health Fund (NFZ), the provincial governor, and the management team.
Results – What does your facility get?
Diagnosis
A comprehensive overview of the financial, operational, human resources, and strategic situation, as well as the causes of the problems.
Financial model
A model illustrating the impact of actions on performance, liquidity, revenue, costs, and key metrics.
Corrective actions
A set of measures related to quality, management, economics, organization, and revenue.
Forecasts and indicators
A three-year forecast of the income statement and balance sheet, along with indicators of economic, qualitative, and managerial performance.
Deployment Map
Schedule, checkpoints, risks, responsibilities and monitoring recommendations.
Decision support
Points to raise in discussions with the implementing entity, the National Health Fund (NFZ), the provincial governor, and the management team.
Why Operify? – We combine knowledge, data, and
implementation experience
We rely on data, not just on statements.
We combine financial, operational, and strategic perspectives.
We translate the diagnosis into actions, KPIs, and a timeline.
We help you prepare a document that can be used for management purposes.
Why Operify? – We combine knowledge, data, and implementation experience
We rely on data, not just on statements.
We combine financial, operational, and strategic perspectives.
We translate the diagnosis into actions, KPIs, and a timeline.
We help you prepare a document that can be used for management purposes.
Project leaders
A combination of transformational, analytical, and industry-specific expertise.
Sebastian Nowak
Project Leader | Strategic, Operational, and Digital Transformation
Project Management
Business and Environmental Analysis
Restructuring Plan / Strategy
He is responsible for managing the project, analyzing the initial situation, developing recovery plans, and coordinating analytical and strategic work.
Magdalena Wójcik
Industry Expert | Healthcare and Healthcare Providers
Expertise in healthcare and the hospital sector
Work processes and organization
Operational Optimization in Medicine
She provides practical knowledge about the realities of managing medical facilities, operational processes, and solutions specific to the healthcare sector.
Project leaders
A combination of transformational, analytical, and industry-specific expertise.
Sebastian Nowak
Project Leader | Strategic, Operational, and Digital Transformation
Project Management
Business and Environmental Analysis
Restructuring Plan / Strategy
He is responsible for managing the project, analyzing the initial situation, developing recovery plans, and coordinating analytical and strategic work.
Magdalena Wójcik
Industry Expert | Healthcare and Healthcare Providers
Expertise in healthcare and the hospital sector
Work processes and organization
Operational Optimization in Medicine
She provides practical knowledge about the realities of managing medical facilities, operational processes, and solutions specific to the healthcare sector.
FAQ – Frequently Asked Questions About the Repair Plan
When must a healthcare provider develop a Repair Plan?
A healthcare entity’s repair plan is required in situations specified by law, particularly when the facility reports a net loss exceeding the statutory threshold. This applies, among others, to independent public healthcare facilities and selected healthcare entities operating under a public model or with public sector participation.
In practice, a repair plan should not only meet formal requirements but also clearly demonstrate why the facility has found itself in a difficult situation, which areas require improvement, and what actions can realistically lead to an improvement in financial results, management quality, and work organization.
What should a Repair Plan for a hospital or clinic include?
The repair plan should include a comprehensive assessment of the facility’s situation. This entails financial, operational, human resources, and quality analyses; an analysis of the fulfillment of contracts with the National Health Fund; and an evaluation of the infrastructure, resource utilization, and the environment in which the healthcare provider operates.
A key element of the plan is specific corrective actions, along with a timeline, projected financial impact, and performance indicators. A well-prepared repair plan is therefore not merely a document to be submitted—it should be a practical plan for implementing changes that helps the board, management, and the founding entity make decisions regarding the facility’s future operations.
How long does it take to prepare and implement a Repair Plan?
The time required to prepare a repair plan depends primarily on the availability of data, the quality of financial and operational information, and the institution’s decision-making efficiency. In practice, intensive work on the plan can be completed within a few weeks, but it requires rapid data collection, the involvement of key personnel, and efficient decision-making.
The most time-consuming part is usually not the preparation of the document itself, but the organization of data from various sources: finance, HR, settlements with the National Health Fund (NFZ), OPK/MPK, medical systems, operations, and infrastructure. Therefore, it is advisable to begin work as early as possible, especially if the facility is operating under the pressure of tight formal deadlines.
What information is needed to prepare a Repair Plan?
To prepare a repair plan, you primarily need financial data, information on costs and revenues, the status of contracts with the National Health Fund (NFZ), staffing structure, salaries, working hours, outsourced services, liabilities, receivables, and the utilization of infrastructure and equipment.
Operational data is also crucial, such as the number of patients, the number of services provided, the utilization of examination rooms, beds, or diagnostic labs, wait times, occupancy rates, seasonality, and quality indicators. The better the quality and completeness of the data, the greater the chance that the repair plan will be realistic, quantifiable, and feasible.
How does Operify help with the implementation of a Repair Plan?
Operify supports healthcare providers throughout the entire process of preparing and implementing a repair plan—from assessing the situation, through data analysis, financial modeling, and developing corrective measures, to creating a timeline, performance metrics, and an implementation roadmap.
Our goal is to transform a statutory obligation into a practical plan to improve the facility’s efficiency. We help identify the sources of problems, quantify the potential effects of actions, prioritize tasks, and prepare a document that can be used for both formal and managerial purposes. The first step is a consultation during which we assess the facility’s situation, data availability, key risks, and a potential work schedule.
FAQ – Frequently Asked Questions About the Repair Plan
When must a healthcare provider develop a Repair Plan?
A healthcare entity’s repair plan is required in situations specified by law, particularly when the facility reports a net loss exceeding the statutory threshold. This applies, among others, to independent public healthcare facilities and selected healthcare entities operating under a public model or with public sector participation.
In practice, a repair plan should not only meet formal requirements but also clearly demonstrate why the facility has found itself in a difficult situation, which areas require improvement, and what actions can realistically lead to an improvement in financial results, management quality, and work organization.
What should a Repair Plan for a hospital or clinic include?
The repair plan should include a comprehensive assessment of the facility’s situation. This entails financial, operational, human resources, and quality analyses; an analysis of the fulfillment of contracts with the National Health Fund; and an evaluation of the infrastructure, resource utilization, and the environment in which the healthcare provider operates.
A key element of the plan is specific corrective actions, along with a timeline, projected financial impact, and performance indicators. A well-prepared repair plan is therefore not merely a document to be submitted—it should be a practical plan for implementing changes that helps the board, management, and the founding entity make decisions regarding the facility’s future operations.
How long does it take to prepare and implement a Repair Plan?
The time required to prepare a repair plan depends primarily on the availability of data, the quality of financial and operational information, and the institution’s decision-making efficiency. In practice, intensive work on the plan can be completed within a few weeks, but it requires rapid data collection, the involvement of key personnel, and efficient decision-making.
The most time-consuming part is usually not the preparation of the document itself, but the organization of data from various sources: finance, HR, settlements with the National Health Fund (NFZ), OPK/MPK, medical systems, operations, and infrastructure. Therefore, it is advisable to begin work as early as possible, especially if the facility is operating under the pressure of tight formal deadlines.
What information is needed to prepare a Repair Plan?
To prepare a repair plan, you primarily need financial data, information on costs and revenues, the status of contracts with the National Health Fund (NFZ), staffing structure, salaries, working hours, outsourced services, liabilities, receivables, and the utilization of infrastructure and equipment.
Operational data is also crucial, such as the number of patients, the number of services provided, the utilization of examination rooms, beds, or diagnostic labs, wait times, occupancy rates, seasonality, and quality indicators. The better the quality and completeness of the data, the greater the chance that the repair plan will be realistic, quantifiable, and feasible.
How does Operify help with the implementation of a Repair Plan?
